Communications & Administration

-Maintaining maximum efficiency and effectiveness of the organization’s operations by managing and maintaining an accurate database of the organizations activities.
-Providing administrative and technical support to the work of the Programme Coordinator, Social Workers and other staff members.
-Supervising the administrative staff inclusive of the Office Attendant and the Receptionist
-Assist in planning and organizing PMI meetings.
-Attend meetings, record, prepare and circulate minutes.
-Assist in the implementation of PMI programmes and events.
-Assist the Programme Coordinator in fundraising efforts, and preparing PMI documents and publications.
-Manage all access to information requests.
-Responsible for the preparation of PMI Monthly newsletter.
-Preparation of cheque requisitions and cheques.
-Administrate and keep records of personal related matters.
-Prepare press releases, memoranda and other terms of correspondence used, in direction from PMI field staff and Board.
-Manage records of PMI’s central filing system
-Managing PMI’s cash flow including petty cash and welfare
-Purchasing cleaning agents, refreshments, stationery and other supplies for the office
- Responsible for the overall management and creation of content for PMI’s website. (Updating of the website, coordinates, prepare, review and edits content for posting online)
-Responsible for the oversight of PMI’s social media sites such as Facebook and LinkedIn and utilization of these outlets for public education, customer engagement, and public relations.
-Spearheads or collaborates on the design and production of PMI’s publications such as newsletter, brochures and other printed collaterals
-Arranges other communication (flyers, invitations etc.) or support for PMI’S events both internal and external

-Reports Directly to the Board of Directors on roll out of Violence Interruption
Programme
-Have overall responsibility for implementation and supervision of all social interventions undertaken by the PMI in the western region
-Liaise with local community groups and stakeholders that assist in the peace building process
-Have lead responsibility for the networking and public education exercises related to the project
-Produce and submit reports with analysis of impact of the work of interrupters in target communities
-Provide ongoing feedback to Ministry of National Security on community needs assessment as indicated by the data collected
-Assist in designing and developing strategies to resolve community conflicts
-Assist in coordination of interagency collaboration needed to support outreach method
-Carry out ongoing evaluating of project initiatives
-Working with other members of the team to ensure that the administrative and programme implementation requirements of the organization are satisfied.
- Direct interface with communities in which PMI is involved

-Writing and editing daily Press Releases and sending them via email to various media houses
-Attending conferences, functions etc. to conduct photography and videoing
-Video and Photo editing using Adobe Photoshop and Premier Pro
-Updating the Daily News Release Log
-Updating the News Release file
-Telephoning various police stations to acquire details about specific crimes/accidents/incidents.
-Handling enquiries from respective media houses

-Maintain records by filing, retrieval, retention, storage, compilation, coding and updating.
-Word and Excel processing
-Record management
-Research
- Collect, enter and collate data -Creating spreadsheets
-Answering telephone calls etc.

-Production Assistance
-Generating ideas for content across all platforms including print, radio, television and new media.
-Conducting interviews for news features, news stories/articles, vox pops, personality interviews etc.
-Conducting research, writing, editing, filming, directing, producing 6 minute documentary
-Editing content using various software including Audacity, Adobe Photoshop and Premiere Pro, Quark Express etc.
-Research, Script writing, Filming, Lighting, Sound, Editing
-Writing, producing and presenting News wraps (radio, TV)
-News feature writing
-Working in a team to prepare and present newscasts (radio and TV)
-Specialized Reporting (Court, Parliament, Press conferences)

-Managing a team of twenty three to effectively produce and publish a newsletter
-Writing, editing and proof reading news features
-Utilizing social media platforms as a Public Relations (PR) tool to promote the newsletter and to reach new audiences
-Communicating with the team members via email on a daily basis
-Managing the content of the newsletter
-Overseeing and assisting with the layout and design of the newsletter
-Providing the lecturer with progress reports on the newsletter