Job vacancy Strategic Planning Analyst

Kingston

OrganisationMinistry of Finance & The Public ServiceReferenceVAC-46458Contract TypeFull-TimeIndustriesManagementLocationKingstonSalary & Benefits$3,770,761 to $5,071,254 per annumDate Posted17/09/2023Expiry Date04/10/2023The Strategic Planning Analyst is responsible for assisting with the development and coordination of the Strategic Corporate Planning processes and policy review functions to ensure alignment with GOJ priorities.

 

Key Responsibilities:

Technical/Professional Responsibilities 

• Assists with the coordination of the strategic corporate planning process for the Ministry and related agencies and departments; 
• Provides strategic direction to the planning process to ensure that divisional/Branch/Section plans are in alignment with the Ministry?s goals and objectives and consistent with and contributes to Government priorities; 
• Assists with the design of corporate, operational plans and procedures, and ensures implementation across the Ministry and related agencies and departments; 
• Liaises with the Budget Section of the Finance and Accounts Division to obtain budgetary information; 
• Participates in the development and implementation of systems and procedures to guide the corporate planning and evaluation processes. 
• Updates and maintains the sections information and communication systems to aid the planning process; 
• Organizes and convenes Strategic Planning Coaching sessions for assigned programmatic areas;
• Assists with the preparation of the corporate plans for the Ministry, ensuring integration of the planning and budget processes; 
• Liaises with and provides assistance and guidance to Heads of Divisions/Branches/Sections in the preparation of their strategic corporate and operational plans; 
• Identifies challenges and potential barriers to effective implementation of planning programmes and projects; 
• Reports on strategic and policy related issues making available current data and information on specific portfolio responsibilities and any other critical issues; 
• Conducts research on corporate planning and other technical activities of the Unit and makes recommendations on policy and programme issues to support the work of the Branch; 
• Conducts strategic audit; 
• Conducts data gathering exercise designed to inform the Ministry?s Strategic Corporate and Operational Plans; 
• Conducts annual and ongoing environmental scans; and reports on social, economic and international developments impacting on the feasibility of the operations and programmes of the Ministry and related Agencies; 
• Participates in the monitoring and evaluation of Ministry?s/Agencies?/Departments? programmes and projects to ensure programmes and projects comply with established Government policies, legislations and regulations; 
• Conducts quarterly and annual reviews and analysis of the performance of the Ministry and related agencies and departments in relation to Strategic Corporate and Operational Plans; 
• Organizes and facilitates consultations among the various divisions/programmatic areas, departments, agencies and key stakeholders for clarification and streamlining of plans and processes for government?s best practices; 
• Contributes in the development of policy performance indicators and programme evaluation criteria and methods; 
• Reviews and analysis Strategic Corporate/Operation plans and highlights associated risks and make recommendations to manage related risks;
• Assists in the development, implementation and maintenance standard operating procedural manuals on the Strategic Corporate Planning process. 

Management/Administrative Responsibilities 

• Develops Individual Work Plans based on alignment to the overall plan for the section; 
• Participates in meetings, seminars, workshops and conferences as required; 
• Prepares reports and programme documents as required. Human Resources Responsibilities 
• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division?s and organization?s goals; 
• Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme. 

Customer Service Responsibilities 

• Maintains customer service principles, standards and measurements;
• Identifies and incorporates the interests and needs of customers in business process design; 
• Ensures critical success factors are identified and meets expectations;
• Prepares quarterly and/or annually Customer Service reports in accordance with established standards. 

Other Responsibilities 

• Performs all other duties and functions as may be required from time to time. 

 

Required Competencies

• Knowledge of the principles of public sector management.
• Knowledge of planning and evaluation techniques and budget management;
• Sound knowledge of Corporate and Operational Planning and Budgetary processes and procedures; 
• Sound knowledge of Government policy formulation, monitoring and evaluation processes; 
• Sound knowledge of Performance Monitoring Techniques and their applications; 
• Excellent presentation, written and oral communication skills;
• Excellent project monitoring and evaluation skills;
• Strong research and analytical skills; 
• Ability to exercise sound judgment and conviction of purpose in unfavourable or unpopular situations; 
• Demonstrates sound personal and professional integrity, reflecting high ethical and moral values ; 
• Proficiency in the use of statistical (SPSS) and other relevant computer applications ; 
• Advanced IT skills in relation to Word, PowerPoint, Visio and Excel and MS Project or other project tool; 
• Initiative 
• Integrity 
• Time Management 
• Excellent interpersonal and team management skills 
• Strong problem solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision making skills 
• Ability to influence and motivate others 

 

Minimum Required Qualification and Experience

• Bachelor?s Degree in Management Studies, Public Administration, Business Administration or a related discipline; 
• Specialized training in Corporate/Strategic Planning, Performance Monitoring and Project Management; 
• Three (3) years related experience. 

 

Special Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

 

 

 

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

18 Dec, 2023 (79 days left)