Job vacancy Security and Emergency Management Officer

Kingston

OrganisationMinistry of Finance & The Public ServiceReferenceVAC-46462Contract TypeFull-TimeIndustriesGovernment & Public SectorLocationKingstonSalary & Benefits$2,478,125 € $3,332,803 per annumDate Posted17/09/2023Expiry Date04/10/2023The incumbent will coordinate security measures, conduct assessments, ensure compliance with policies, and liaise with external agencies. They also handle administrative, human resources, and customer service responsibilities.

 

JOB PURPOSE: 

Under the general direction of the Manager, Security & Emergency Management, the Security and Emergency Management Officer is responsible for assisting in the protection of assigned premises, assets and personnel. He/she maintains a presence at all times to detect potential threats, deter terrorism and prevent any illegal activity. 

To assist in coordinating disaster response or crisis management activities, provide disaster preparedness training, and implement the Ministry?s emergency plans and procedures for natural (disasters as well as any other safety breaches. 

 

Key Responsibilities: 

Technical/Professional Responsibilities 

• Ensures coordination between all the key stakeholders for eg. Security guards and the rest of the staff particularly during critical incident management; 
• Conducts assessments of situations and applies appropriate strategies; Implements the security policies, protocols and procedures; 
• Ensures compliance with security and emergency policy guidelines and procedures ; 
• Assists in monitoring armed and unarmed security personnel to ensure that rules for “opening fire” is observed at all times; 
• Maintains clear lines of authority and decision making; 
• Monitors visitors access to the Ministry?s compound to ensure conformity to established regulations in relation to their conduct; 
• Makes random checks at the workplace on weekends and during and after working hours to ensure vigilance and alertness of security officers; 
• Liaises with Jamaica Constabulary Force to generate quick responses in the event of emergencies; 
• Assist with the reviewing of the reports on incidents and breaches; 
• Ensures all staff are briefed and incidents and familiar with security plans are reported; 
• Manages the communication channels in the event of an emergency; 
• Coordinates appropriate security and emergency training for all staff members; including required training for the Emergency Response Plan; 
• Communicates with the staff their personal responsibility with regards to safety and security; 
• Liaises with external agencies such as the Office of Disaster Preparedness and Emergency Management (ODPEM), the Red Cross, the Jamaica Constabulary Force and the Jamaica Defence Force to implement strategies in case of emergency;
• Coordinates emergency through drills, lectures, information pamphlets and updates on the intranet; 
• Assists with the development and rehearsal of a workable disaster preparedness plan for the Ministry; 
• Assists in the selection of security related technology and development of procedures for the use of such technology; 
• Identifies potential security risks and takes the necessary actions including escalation if required; 
• Assists staff and visitors with any security concerns that occur; 
• Prepares incidents reports and required documentation for all security incidents; 
• Assists staff in responding to emergencies and alarms ; 
• Conducts inspections and enforce adherence to laws and regulations governing the health and safety of all the staff; 
• Coordinates training for Emergency Response Teams established in the Ministry ; 
• Keeps abreast as the developments in environment that directly or indirectly affects the security and emergency wellbeing of all the staff ; 

Management/Administrative Responsibilities 

• Develops Individual Work Plan based on alignment to the overall plan for the section and performance measures/standards; 
• Participates in meetings, seminars, workshops and conferences as required; 
• Prepares monthly reports on customer complaints, number of issues resolved, and other documents as required. 

Human Resources Responsibilities 

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division?s and Ministry?s goals; 
• Assists with the preparation and conducts presentations on the Orientation and Onboarding programme; 

Customer Service Responsibilities 

• Maintains customer service principles, standards and measurements; 
• Identifies and incorporates the interests and needs of customers in business process design; 
• Ensures critical success factors are identified and meets expectations;

 

Required Competencies 

• Sound knowledge of Occupational Health and Safety Act (2017)
• Sound knowledge of security environments and hazards
• Working knowledge of the policies and guidelines of the Ministry
• Working knowledge of Staff Orders and other HR Policy guidelines
• Good knowledge of the Ministry standards and procedures
• Demonstrates sound personal and professional integrity, reflecting high ethical and moral values 
• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem solving skills 
• Strong management skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision making skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 

 

QUALIFICATION/ EXPERIENCE: 

• Bachelor?s Degree in Security and Emergency Management or any related discipline; 
• Training in Emergency Response Operations 
• Three (3) years related experience in a similar environment Special Conditions of the Job 
• Work will be conducted in an office outfitted with standard office equipment and specialized software 
• The position entails meeting tight deadlines/timelines which will result in high degrees of pressure, on occasions 
• Will be required to roam the premises as part of the supervisory nature of the portfolio.

 

 

 

We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

19 Dec, 2023 (80 days left)