Job vacancy Office Manager

Kingston

OrganisationNational Works AgencyReferenceVAC-48805Contract TypeFull-TimeIndustriesManagementLocationKingstonSalary & Benefits$4,594,306.00 per annumDate Posted06/03/2024Expiry Date26/03/2024The National Works Agency, an Executive Agency of the Government of Jamaica is seeking suitably qualified individuals for the position of Office Manager.

 

QUALIFICATION AND EXPERIENCE:

• University Degree in Business Administration/Administrative Management or related discipline.
• Extensive knowledge of modem office and record keeping practices and procedures.
• Certification in Events Management
• Certificate in Public Procurement, CIPS Level 3 or INPRI Level 4
• 5 —10 years experience in supervision and office management or similar position 

 

SKILL REQUIREMENTS:

• Excellent Management Skills.
• Sound Knowledge of Government Public Procurement Act 2015 & Regulations
• Sound knowledge of Inventory Management
• Excellent interpersonal and people management skills
• Excellent oral and written communication skills
• Ability to negotiate with service providers
• Excellent planning and organizing skills
• Ability to exercise good judgment and take initiative in the performance of job responsibilities.
• Ability to work within the guidelines established by company policies and procedures in carrying out assigned responsibilities
• Compose effective and accurate correspondence.
• Deal with non-route matters such as special projects, with minimum specific instruction
• Assume responsibility and execute the supervisors orders and instructions with authority. 

 

REPORTING RELATIONSHIP

Reports to:

• Director—Human Resource Management and Administration, 

 

PRINCIPAL FUNCTIONS:

• Procure and distributes office stationery, supplies and equipment
• Plan, organize, direct & monitor the maintenance of the Corporate Office's facilities including office cleaning.
• Coordinate agency wide meetings, conferences, and social functions
• Sets up operational procedures to maintain a consistent work from in and out of the department.
• Reviews employee job performance and makes recommendations for disciplinary actions or commendation to Director for final approval.
• Delegates and monitors work assignments and schedules.
• Prepare and monitor reports on telephone usage and payments for Corporate Office
• Coordinate the delivery of the Agency's mails and other items.
• Supervision of the of the canteen and the aftercare facility
• Coordinates and monitors activities for disaster preparedness and emergency management. 

 

 

Only individuals short-listed will be contacted. 

7 Jun, 2024 (34 days left)