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Job vacancy Registrar
Announced
17 April, 2024
Job Type
Employee
Job Status
Full Time
Job Title
Registrar
Job Location
Kingston
Job Presentation
OrganisationMinistry of JusticeReferenceVAC-49276Contract TypeFull-TimeIndustriesSecretarial Administrative & ClericalLocationKingstonSalary & Benefits$2,803,771.00 - $3,770,761.00 per annumDate Posted16/04/2024Expiry Date01/05/2024To manage the operations of student affairs, including recruitment and admissions, student records and registration.
Key Outputs:
- Records Management Systems
- Reports
- Policies
- Training Plan
Key Responsibility Areas:
Management/Administrative
- Participate In the development of the budget and operational plan for the Institute
- Develop and implement systems and procedures for the management and maintenance of students' records, certification and accreditation
- Establish and maintain systems for the effective dissemination of information on the institution's policies, programmes and activities to students, staff and the general public
- Develop and implement systems for the collection of students' fees, monitor collection and recommend/initiate action where necessary to improve the process
- Participate in the development of policies and procedures to guide the operations of the section
- Prepare activity/performance and other reports as required
- Represent the institution at meetings, conferences and other forums as required.
Technical
- Manage students' admission, ensuring the timely processing of applications and dissemination of information to applicants
- Coordinate the registration and orientation activities
- Coordinate the administration of Internal examinations ensuring systems are instituted to protect the integrity of the process
- Supervise the preparation and maintenance of student records
- Oversee and participate in the development and implementation of student affairs programmes —work study programme, job placement, student union etc.
- Monitor students' accounts to ensure payment of fees and settlement of other financial obligations to the institution within established timeframe. Recommend/Institute corrective action as necessary
- Coordinate graduation, orientation and other special functions hosted by the Institution
- Perform any other related duties that may be assigned.
Performance Standards:
This job is satisfactorily performed when:
- Systems and procedures are developed and implemented with agreed timeframe
- Activity performance and reports prepared within agreed timeframe
- Registration and orientation activities coordinated
- Administration of internal examinations coordinated
- Students account monitored
Required Competencies
Core Competencies
- Oral Communication
- Written Communication
- Integrity
- Team Work & Cooperation
- Initiative
- Compliance
- Customer and Quality Focus
- Interpersonal
- Adaptability
- Time Management
Technical/Functional Competencies
- Use of Technology
- Planning and Organising
- Technical skills
- Goal/result oriented
Minimum Required Education and Experience
Qualifications and Experience
- Under-graduate degree in Educational Administration, Business Administration or Management Studies
- At least five years' experience in a similar position
Continuous Professional Development
- Attend relevant training on emerging trends and practices within the field.
- Network within the profession and relevant associations to keep abreast with the industry.
Authority:
- Review, recommend and/or implement accounting procedures
- Participate in negotiations and selection of providers to monitor their performance
- Participate in recruitment and selection of staff
- Review and implement systems to ensure the collection of fees
- Manage bank accounts
- Certify and submit bills for payment
Specific Conditions associated with the Job
- Performing duties as prescribed offsite and onsite.
- Travel to graduation venue, expos, career workshop and pick up awards
- Working on weekends and public holidays
The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted
Valid Till
17 Jul, 2024 (76 days left)
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